Purchasing Analyst at CGI

About the Job

Position Description

• The Purchasing Support Analyst is responsible to ensure that the day -to -day transactions for in-scope services are delivered in accordance with the SLA. The role will support purchasing functions and will be responsible but not limited to reviewing purchase requisitions compliance with standard requirements and their validity, conversion of purchase requisitions to purchase orders, communicating with internal and external stakeholders, developing and maintaining value added reports, recommends issue resolutions and participates in continuous improvement efforts in the Team.

Your Future Duties and Responsibilities

Purchase Order Processing

• Create Purchase Request (PR) based on the information provided by the requestor.
• Review Manual Purchase Order request form and initiate the communication with the

Requestor if there is missing Requirement Prior Processing the Request.

• Run an open PR report for PR to PO conversion thru Corvu to review reasons for those pending requests.
• Create PO thru manual for PR to PO conversion program in ERP and Send PO created to TL / Supervisor for review and sign off of documents.
• Close annual PO for year-end system maintenance
• Check system for possible supplier's enrollment duplicates in ESSPI. Verify and request approval from the local finance for the validity of the new vendor set up /

Vendor Amendment Request.

• Responsible for securing requirements for new vendor enrollment and amendment
• Maintain approval setup in the system based on the authorized approval matrix

Purchasing Reports

• Review open POs by generating the report from the ERP
• Monitor open PR's thru PR listings
• Review open Requisition reporting as basis of the accruals
• Review of vendor list annually by checking duplicates, updated info and last payment date. Perform final review of the annual vendor list prior to sending to the local site.
• Provide support in answering PR/PO Inquiries from local sites / requestors.
• Prepare the purchasing KPI report
• Admin and other function
• Conduct self-evaluation based on the personal learning plan process.
• Gather supporting documents requested by the auditors and assist the Auditor for any audit related requirements. Attend any audit inquiries as may be required in the process. (e.g. ISO Compliance, approval authorization documents, external audit requirements).
• Perform other administrative functions, other ad-hoc tasks/projects for the GBS team that may be assigned from time to time.
• Support and back up to other team members as required.
• Set yearly KPIs and monitor the team’s performance vs KPIs.

Required Qualifications To Be Successful In This Role

• At least College level with a degree in business related courses. Advantage given to a Bachelor degree holder in Accounting, Business Administration or any business related

Courses

• Minimum 3-5 years of previous work experience in a similar position. With minimum 2 year relevant experience in purchasing functions.
• Must have advanced skills in the use of MS Office applications.
• Experience in the use of Oracle/SAP is an advantage.
• Must have excellent work habits, including a willingness to work the hours necessary to get the job done.
• Must be honest, responsible and self-managed.
• Excellent communication skills.
• Knowledgeable on procurement three-way matching of comparing the purchase order to goods receipt and invoice before processing invoice for payment.

Others:

• Amenable to work on a hybrid working arrangement in Alabang, Muntinlupa
• Selected candidate will be deployed in our client in Alabang, Muntinlupa